loader image

Leave Policy

Leave Rules: Faculty & Technical Staff


  • As per the norms/desirement of approving/affiliating bodies (like AICTE/UGC/PCI/AKTU), minimum 240 working and 180 teaching days are required. In view of this, leave rules are being framed as given below
  • No leave shall be claimed as a matter of right by an employee. The Principal / Management reserves the right to grant or refuse or revoke leaves depending upon the exigencies of services/ in the interest of the Institutions. The leave application should be submitted to the concerned HOD for the recommendation and then to the Principal for approval.
  • The academic year stars from 1st July of a calendar year to the 30th June of next calendar year.
  • No kind of leave shall be admissible to casual and part time employees, if any. Adhoc/ purely temporary employees shall be entitled for consideration only for casual leave.
  • No member of staff will leave Head Quarter at any time whether on leave or otherwise without the prior permission of the Principal/ Management. The application for leaving headquarter must be submitted and got sanctioned before proceeding on leave.

Leave account shall be maintained for each employee by the Principal Office (H.R Office). Leave status can be ascertained by the employee from the HR Office.


The following kinds of leaves shall be admissible:


1.1       Casual Leave is intended to meet urgent, personal requirement / circumstances.

1.2       Maximum of 12 days during a year at the rate of 1 per month.  

1.3       Casual leave will not ordinarily be combined with other leaves. It may be combined with holidays and Sundays.

1.4       Application for leave be ordinarily made at least one or two days in advance except for some             emergency situation to the satisfaction of Principal / Management.

  • Casual leaves will lapse after expiry of Academic year.

Second Saturday of the month shall be off day.


Fifth Saturday fall in any month shall be off day.


4.1       Privilege Leave admissible to faculty & Technical Staff shall be in academic year (maximum 06 days).   

4.2       Privilege Leave cannot be availed before one year of service.

4.3       All privilege leaves will be allowed in a stretch.

4.4       An employee, who wishes to avail Privilege Leave, will have to apply 10 days in  advance  and  will  proceed  on  leave  only  after  it  has  been  sanctioned.

Outstation address and contact numbers must be provided in the application. The employee is required to hand over charge to another employee nominated by the Head of the Department/ Principal.

4.5       Privilege leave cannot be clubbed with casual leave.

4.6       Sundays, holidays and off days falling in between shall be counted as a part of the Privilege Leave.

4.7       Privilege leaves will lapse after expiry of Academic year.


5.1     An   employee   shall   be   eligible   for   Medical   Leave   under   special circumstances,  such  as  injury  in  the  body  or  serious  decease  forcing him/her  on  bed  rest.  For short illness Medical Leave will not be permissible.  However the Competent Authority will examine seriousness of incidence and his/her decision will be final.

5.2     Five (05) days Medical Leave with full pay shall  be admissible to an employee in an academic  year  on  the  basis of  medical  certificate  of  the  District  Hospital  or famous private hospital, Medical leave if not availed will be accumulated for three years upto the max. of 15 (Fifteen) . Therefore, number of medical leaves accumulated, at a given point of time, will not exceed 15 (Fifteen).

5.3     The  employee  will  be  required  to  submit  his  fitness  certificate  at  the  time he/she resumes his/her duty.

5.4     Sundays, holidays and off days falling in between the leave shall be counted as a part of the Medical Leave.


6.1     Maternity  Leave  facility  will  be  admissible  to  only  those  female  employees who have completed one  years of service in the Institute.

6.2     A female employee shall be eligible for 3 months Maternity Leave with full pay in case of delivery

6.3     A female employee who has been on Maternity Leave shall produce a satisfactory medical certificate of her fitness when she resumes her duty from the concerned hospital or a registered medical practitioner.

6.4     A female  employee  will  also  have  to  sign  a  bond  certificate  to  serve  the Institute for at least two years after availing such leave.

6.5     One and half month pay will be paid after six month of resuming her duty and one and half month pay after two years from the date of resuming duty.


7.1     A faculty and technical staff will be entitled for a total of 15 days vacation in max 02 (Two) slots during summer or winter in the academic year.

7.2    A minimum of one year service will be needed in the Institute to avail full winter or summer   Vacations. One year will be counted from July to June for entitlement of Summer/Winter  vacations.

7.2  Employee who have not completed one year of service will be entitled for summer/winter vacations on prorate basis (1 leave for every completed month of service). In this case if employee joined before 15 of any month than only she/he will entitled for summer/winter leave for that month.

7.3     Sundays, holidays and off days falling in between leave shall be counted as a part of the vacation leave.

7.4     Availing Vacation is not a right of a faculty member /teaching supporting staff. Head of the Department can recommend detention of any faculty member / teaching supporting    staff.  The Competent Authority may cancel part or whole of the Vacation, already sanctioned in the interest of college.

7.5     All faculty members/ teaching supporting staffs in any department will not be allowed to avail Vacation during the same period. Head of Department will recommend period of Vacation to faculty members/ teaching supporting staffs in  batches  such  that  during  Vacation  adequate  faculty  members/  teaching supporting staffs  will always be available for College/Department work, such as, Time-Table preparation, Lab  Development work,  ISO/NBA preparation etc.

  1. OD/ DL:

8.1     OD – Official Duty:

An employee who has gone for official work, assigned by the Principal / Management in the interest of Institute will be treated as on official duty.    

8.2     DL- Duty Leave may be granted to the Teaching Faculty for:

(i)     Attending one conference / seminar / workshop in an academic year.

(ii)     Delivering lectures at other Colleges or Universities on invitation.

(iii)     Taking M.Pharm classes of the University at other college.

(iv)     Conducting Examination of M.Pharm. / Ph.D. dissertation of other Universities/ institutions.

Duty Leaves will  be  granted  subject  to  the  condition  that  the  academic programme  of  the college  is  not  adversely  affected by the absence of the concerned person. The forwarding authority shall ensure alternative arrangement made before forwarding the application for such leave.


9.1     A request of faculty member may be considered for study leave for Pursuing part time P.G / Ph.D. programme.

9.2     A faculty member shall have to sign a bond on a Rs 100 non-judicial stamp paper  to  serve              the College  for  a  least   three  years  to  avail  Study  Leave  for regular/part-time  Ph.D.

programme and  two  years  for  regular/part-time  PG programe after availing the Study Leave.m

9.3     A faculty member will be required to send application for admission to higher study through  duly recommended by the Head of Department and forwarded by the Principal to the University/College where he/she wants to be applicant. On  receiving  acceptance,  he/she  will  be  required  to  submit  application  for Study Leave along with relevant   documents   of  admission/sponsorship undertaking on the bond-paper.


Ordinarily no compensatory leave will be generated for routine work however, in case of emergent or issues / reasons decided by the Competent Authority compensatory may be generated.


01 Short Leave of 1&1/2hr per month and 05 times of 10 minutes grace period per month may be allowed.


12.1  If the leave applied for is not due or it has been availed without sanction and /or  rejected  by the  Competent  Authority  shall  be  treated  as  Leave  Without Pay.

12.2 If the Competent Authority finds that the employee has absented intensely to avoid  duty  assigned  to  him  or  he/she  is  in  the  habit  of  abstaining  himself without due sanction of leave, then, such act shall invite disciplinary action as deemed fit.